MoneyFees for Services

Important Information for Clients, please read!

It is hard to give exact costs on a website because every event, tour or business has requirements that are unique to them, they vary in size, scale, musical genres, audience and artist profile, location, venue type, duration, audience numbers, budgets, crew numbers, knowledge and experience, dates, times, etc. so we’ve tried to give some guidance on the costs for our most popular services below. We would always love to give a detailed quote to potential new clients but we need your assistance, we need a specification from you. We have no idea of your knowledge of event health and safety, what you are able and prepared to do, how committed to health and safety management you are and exactly what you require from us. We commonly find that the more experienced the event promoter or organiser, the better and more detailed the specification we are given for quoting against, you need a specification if you are going to ask several suppliers to provide you with quotes, it's as simple as that. Think in terms of the number of days you require our services and how long it takes us to prepare documentation, we don't know the nature of your business or your event or tour so we have to be given the nature and scope of the required work. We normally cost work by the number of days it requires, we charge a very reasonable £500 per day.  

Please remember we are live music event specialists, we do not get involved with sports or corporate events.

When you consider I have almost 40 years' worth of experience, qualifications, knowledge, training, and competency, my daily rate is extremely good value. 

To give a quote, we need a specification of what you need, this may be different from what you think you want, (wants and needs are usually very different) but we are more than happy to guide you! 

"Can you give us a quote to do health and safety at our festival please?" This is not a question with an easy answer! As an absolute minimum, we need to know, what you need and how many days of work will be required to achieve that, but we are flexible and know how difficult this can be. When selecting suppliers please follow this process:

  • Prepare a brief (a specification of what you require) for your suppliers.
  • ‚ÄčAssess the competency of your suppliers, have they got the right qualifications, training, knowledge, and experience? Can they prove it?
  • Invite suppliers to put in a proposal (quotation) and provide a copy of any required insurance, their Health and Safety Policy, samples of Method Statements and Risk Assessments (RAMS), training, qualifications etc. Evidence of training and qualifications are a vital part of the competency assessment process so they must be obtained for use in the evaluation process.  
  • Evaluate proposals objectively rejecting any that do not provide the requested health and safety information and insurance documents
  • Decide who to appoint, and reject those who fail to provide the requested information
  • Notify successful proposers and those who were unsuccessful
  • Confirm with letter of appointment that they are appointed subject to final site-specific safety documentation being provided 
  • Remember, it is always the supplier's prerogative to state and set business terms and conditions, not the clients.

As consultants, all we are selling is our time and knowledge. We do not set fees based on the number, type and size of documents we have to produce. Therefore any time involved in dealing with a client's projects/business is to be charged to them. Any expenses for travel, overnight expenses, subsistence, etc are "out-of-pocket expenses" will be charged to the client unless hotels and subsistence are provided by the client (who usually makes block bookings for tours and provides tour busses and crew catering). Time is usually charged by the day but half-day and hourly rates are also used for office-based work, work on-site is always charged by the day, so it is not possible to find and get to work to enable a half-day to be filled. Currently. the daily rate is very reasonably priced at £500 per day this is very cheap for a Chartered consultant qualified and experienced to the highest level., we do not provide cheap novice safety advisors that are still learning the trade. The actual rate charged does vary depending on how much work is being made available to us by you., the more we do for you, the better the discount we can offer. We base our rates on the standard daily rates for Chartered Health and Safety Advisors across the industry. Travel is charged at 45p per mile each way (the HMRC-advised rate). Travel time is charged at the daily rate and hotels and subsistence are charged at cost.

At Stagesafe we are an open, up-front Health and Safety Consultancy that believes in helping potential clients fully understand exactly where they stand before making an informed decision. This not only gives you financial control over budgets but also allows you to plan costs for your business. And it does not stop there, we know this will save you a great deal of time comparing costs with other health and safety service providers.

We believe in keeping costs low by not having high overheads such as expensive offices or producing brochures and price lists etc. We would rather spend your money where it counts than waste it.

The Initial Review and Competent Person Appointment Service

Every employer is required under law to appoint a Competent Person (or Competent Persons) to assist them in meeting their legal health and safety obligations. This is a requirement under the Management of Health & Safety at Work Regulations 1999. This means an employer must appoint someone competent to provide sound advice on all matters of health and safety and help you discharge your legal liabilities. 

Within the UK it is a mandatory legal duty to appoint a competent person or persons. An employer who has not made an appointment of a suitable person to fulfil the role is in breach of a statutory duty under health and safety legislation and therefore becomes liable for criminal prosecution.

The appointed Competent Person may be an internal appointment supported by external expertise or an external appointment. In either case, as a professional health and safety consultant, we can provide a competent person as your consultant so that you are able to meet this most fundamental obligation.

Competency image.

A person shall be regarded as occupationally competent where he or she has sufficient training, qualification, and experience in their role to meet the national occupational standards relevant to the tasks within their identified role.

This includes knowing the limits of personal knowledge, skills, and experience.


Who is this service suited for?

This may be a very suitable option for small businesses that do not have the resources, or who do not have someone who is sufficiently competent in health and safety, to make an internal appointment, it is not really designed for festivals and events unless we are dealing with an organisation who organises regular annual events and a regular amount of work is required. We include this service in our packages for tours and events for the duration of the tour or event only.

You will be able to name your competent Chartered Health and Safety Practitioner for your organisation's accreditation and to satisfy the requirements of the Management of Health and Safety at Work Regulations 1999.

The entitles you to ongoing access via email or telephone for competent health and safety advice and support at any time (normally within office hours but the cover is available for events if not within an event package) from a dedicated Chartered Health and Safety Professional and our priority attention to your business needs and requirements. 

Do you have an organisational structure and arrangements in place to make sure what you say gets done, i.e. a management structure and system for the management of occupational health and safety?   We can help you get it done!

What does The Initial Review involve? 

The next thing is that you appoint Stagesafe as your Competent Person, your health and safety guide, and your mentor. we charge an annual fee of £500, which gives you telephone and email support Monday to Friday during office hours, support is also available at weekends, etc. for events and tours. You enrol on a tailor-made package to improve health and safety with Stagesafer as your supplier and consultant.  

We will then carry out an initial review and audit of your organisation's Health and Safety Policy, Risk Assessments, and Management Systems and procedures, this will usually mean a visit to your premises for an inspection/audit and to discuss your needs, this is done after we have received your documentation (if any) to review. The cost of an initial review is £500 plus travel disbursements plus the annual fee of £500. So a total of £1000 for your Initial Review and Annual Fee (plus Travel disbursements). 
This can lead neatly to the development and preparation of a new H&S Policy and RAMS and the Health and Safety Development Programme to bring your organisation up to speed if required together with Workplace Safety Inspections, Audits, and Additional Services 

Any additional services required such as attending meetings etc are charged at our daily rate. 

Document Preparation and Prices 

This has to be by quotation (based on our daily rates) as every client has different needs. 

Workplace Safety Inspections and Audits 

We will identify not only what is working, but what is not and advise on what you need to do to be compliant. Unless all aspects of health and safety are effectively monitored and measured one weak area could drag the whole lot down. Do yourself a favour and get your Health and Safety checked – benefit from a thorough Workplace Safety audit and Workplace Inspections which aim to identify how well you are complying with Workplace Health and Safety Rules and Regulations and Industry best practices. Safety audits are a fundamental check of your business going beyond safety inspections to include an assessment of your safety policy, risk assessments, training, and all aspects of how safety is managed in your business. These are charged at our daily rate plus travel disbursements.

Festival, Event, or Concert Services

We offer a bespoke package for festivals, concerts, and events, please click here for full details. This is based on daily rates as it is impossible to know in advance the number of meetings, days required on-site or the details required from vendors, concessions, etc. We start with the initial site visit followed by a discussion about what is required etc. and progress from there. A clear idea of the scope of work, who is involved, what you have in mind, the dates, times, location, and duration of the proposed work, your name, address, and contact details together with the name of your company or organisation are strict requirements. 

Tour Services 

We offer a bespoke package for touring productions, please click here for full details, the costs are £2000 (may be negotiable) for all the initial work, document preparation, contractor health and safety competency assessments, and then the daily rate (plus travel disbursements) for attending production rehearsals and any shows for monitoring purposes. The rate of  £500 per day is normally charged for being on the road with the touring production but like most things, may be negotiable.   

Stagesafe Health and Safety Development Programme for Hire Companies.

This again has to be based on our daily rate depending on the type of service provided, the size of the business, the number of staff etc. Give us a call on 07831 437062 for an informal chat so we can advise you better.

Your quote is a bit high, can you do it cheaper?Of course, there is always somebody who will do it cheaper and this is certainly very true in the event safety business, the world and his wife are now event safety consultants, they are unlikely to be fully qualified or have the necessary experience to provide the right results for your business and this could turn into a very expensive mistake, especially if your cheap consultant or advisor is also uninsured! If you think H&S is expensive, try hiring an amateur, or having an accident! 

We set our fees clearly here, your local supermarket does not lower prices when requested by customers and neither do we, but we sometimes negotiate. 

When costs are cut something has to give way and that is usually quality and safety standards, and they must not be cut or lowered! 

Our Price Promise. Please note that is not our policy to produce brochures or price lists as every client has different requirements. Prices are by quotation or daily rate where (as is often the case) it is not possible to provide a quote as we cannot calculate in advance how much time the project or job will require. 

We will always endeavour to match or beat any "like for like" quote from an equally appreciate that it can be confusing when comparing quotes from safety advisors or consultants. It’s easy to assume that the lowest price offers the best value for money but that isn’t necessarily the case.

"Like for like" means we will supply the same or equivalent service to a client for the same period by an equally qualified and experienced health and safety advisor. To do this we need to see an original copy of the written quote provided together with details of the consultant's qualifications and experience so a fair comparison can be made. We will then do our best to match or beat it. 

Terms and Conditions   

Important information for clients - please read! 

All our work is subject to our normal Terms and Conditions as published on this website Please click here. The placing of an order or the acceptance of a quote or published price is deemed as acceptance of these Terms and Conditions.                       

Full details of Stagesafe's Professional Indemnity Insurance, all of Chris Hannam's qualifications and training together with his CV are here.

Testimonials from clients are published here! 

Give Chris a call on 07831 437062 for a free and informal chat so we can advise you better.