Guidance for the Reporting of Incidents, Diseases and Dangerous Occurrences Regulations (RIDDOR)
1 INTRODUCTION
The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR 95) came into operation on 1 April 1996. These regulations replace five sets of previous regulations. RIDDOR 95 is intended to simplify what needs to be reported and how it is reported. The Regulations are designed to generate reports to the Health and Safety Executive (HSE), which will provide information to help them perform their various accident and ill health prevention activities effectively and efficiently.
The purpose of this Guidance is to advise you of the circumstances and manner in which you’re employer should be notified of any injuries, diseases or dangerous occurrences. As well as you’re employer you may also be required to inform the Production Manager, Promoter or host venue where you are working.
2 REPORTING AN ACCIDENT/INCIDENT
Details of ALL accidents or near misses, regardless of how small or trivial they may seem, should be entered into the Accident Report Book, this should be kept with the First-Aid kit. Even the tiniest of cut, bruise, splinter or abrasion must be recorded. This is very important as it can help in the event of an insurance claim, if it’s not in the accident book, how can you prove you had the accident at work?
Incidents which do not result in a person being injured but which may be regarded as a "near miss" or result in damage to machinery or equipment should also be reported on the same book.
The Accident Book should be of the new type where pages can be removed for safe storage after completion. The new style Accident Book complies with the requirements of the Data Protection Act.
3 REPORTING DEATH, MAJOR INJURY, DISEASE AND DANGEROUS OCCURRENCES
In some circumstances the regulations require that employers notify the Health and Safety Executive or Local Authority.
3.1 Reporting a Death or Major Injury
If there is an accident connected with work and
- a company employee or a self employed person is killed or suffers a major injury (including as a result of physical violence) ; or
- any person not at work (e.g. a member of the public) is killed or taken to hospital
The company Safety Supervisor, Supervisors, Tour Manager, Production Manager, Site Manager, the MD, CEO should be notified forthwith (e.g. by telephone).
The Safety Supervisor, Tour Manager, Production Manager, Site Manager, MD or CEO will inform the Local Authority or HSE by the quickest possible means. eg telephone. He or she must then complete and return a RIDDOR report form No. F2508.
A summary of Major Injuries is shown in Appendix 1.
3.2 Reporting an Over-Three-Day Injury
If there is an accident connected with work (including an act of physical violence) and a company employee, or a self-employed person suffers an over-three-day injury, the company Safety Supervisor and Managing Director or CEO should be notified forthwith (e.g. by telephone) as soon as possible.
The Safety Supervisor, MD or CEO will inform the Local Authority or HSE by the quickest possible means. eg telephone. He or she will then complete and return a RIDDOR report form No. F2508.
NB: 3 consecutive days excludes the day of the accident but includes any days which would not have been working days such as week-ends An "Over -Three-Day-Injury" is an injury that prevents a person from doing there normal job or being off work for three or more days.
3.3 Reporting a Dangerous Occurrence
If something happens which does not result in a reportable injury, but which clearly could have done then it may be a dangerous occurrence which should be notified to the Safety Supervisor forthwith (e.g. by telephone). A RIDDOR report form (No. F2508) should then be completed by the Safety Supervisor, MD or CEO.
A summary of reportable dangerous occurrences is shown in Appendix 2.
3.4 Reporting a Reportable Work Related Disease
If a company employee presents a written diagnosis, by a doctor, of one of the diseases listed in Appendix 3. the Safety Supervisor, MD or CEO should be consulted. A RIDDOR report form (No. F2508B) should then be completed and returned by the Safety Supervisor, MD or CEO.
4. Alternative Methods of Reporting.
An alternative method of reporting is available online through the Health and Safety Executive Incident Contact Centre. Which ever method of reporting is chosen an initial report must be made by the quickest possible means to the Local Authority of the HSE.
