1. All services and goods supplied by STAGESAFE are subject to the terms set out herein or in a written Agreement. The acceptance of a quote or the confirmation of a booking (verbal or written) includes the accepting STAGESAFE's daily rates where a quote has not been provided or if is not possible to provide a fixed quote and shall be deemed to be unequivocal acceptance of these Terms of Business. All fees are subject to VAT at the current rate. It is a strict requirement that the Client provides STAGESAFE with a business contact address. A "Registered Office", "Call Centre" or answering service is NOT an acceptable contact address.

Cancellation fees as determined by STAGESAFE shall be payable for any and all pending work unless agreed in writing by STAGESAFE.

2. All services shall be supplied by STAGESAFE to a professional standard. Where an Agreement exists, the services shall be in accordance with the Schedule which shall be annexed to the Agreement so far as the circumstances shall reasonably allow. The Client shall ensure that the Schedule attached to any Agreement complies in all respects with their requirements, or any authority or any other person or entity involved. STAGESAFE reserves the right to alter or amend the Schedule at any time if in the absolute discretion of STAGESAFE should the needs of safety so require.

All work on site will be carried out at times that are mutually agreed between the Client and Stagesafe. Stagesafe accept no responsibility for any changes to schedules.

3. The price covers STAGESAFE fees for work at STAGESAFE's base and shall be paid strictly in accordance with the terms of payment contained in the these Terms and Conditions or in any Agreement where such an Agreement exists. Work over and above the time stipulated or agreed will be charged at a pro rata rate.
Any work away on site (away from STAGESAFE's base)and site/clients visits will incur expenses to cover travel, subsistence and accommodation where applicable. If no written Agreement is issued by STAGESAFE, payment shall be made immediately upon receipt of any invoice issued by STAGESAFE. Interest at the statutory rate will be charged on all late payments.
Hotel accommodation, subsistence, internal (UK) flights, coach, taxis, road tolls, congestion charges, car parking, ferries and rail travel will be charged at cost. Return road travel expenses (from Glastonbury, Somerset) by car will be charged at 45p per mile plus VAT.
Any accommodation provided by the Client shall be in single en suite rooms at professional standard business type hotels and shall include breakfast, alternatively professional standard sleeper buses (night liners) will be acceptable for touring and on site accommodation. On no account will camping be acceptable accommodation on event or festival sites.

4. STAGESAFE understands and will exercise our statutory right to interest under the Late Payment of Commercial Debts (Interest) Act 1998 if we are not paid according to agreed terms.

5. The Client shall be responsible for supplying the items or services listed in the Schedule attached (where applicable)to any Agreement at no cost to STAGESAFE.

6. It is the Client's responsibility to ensure that STAGESAFE is notified of and provided with any and all relevant documentation or information necessary to carry out the required work. It is also the Client's responsibility to ensure that any documentation and information provided by STAGESAFE is suited to their particular needs and requirements, and to similar needs and requirements of any Third Party. STAGESAFE accept no responsibility if any requirements of Third Parties (unless previously disclosed as above) are not met.

7. All documentation such as Policies, Risk Assessments, Method Statements, Forms etc. supplied and or produced by STAGESAFE for its clients will be clearly dated (unless otherwise agreed or in the case of generic risk assessments) and supplied as secure Adobe Acrobat Portable Document Files (PDF) format and the font used in the majority of documents will be "ARIEL". Please note that documents produced for clients are usually working legal documents and not marketing material therefore corperate branding etc. is not a consideration.
STAGESAFE retains the copyright of all such documentation. Clients “logos” can be added to the front cover only of Health and Safety Policy documents if requested at the time of engagement and if the required art work is supplied by the Client (jpg or similar image), STAGESAFE accept no responsibility for the accuracy, insertion or positioning of such art work. The format we use does not allow branding and logos to be added to Risk Assessments and Method Statements.

8. It is a strict condition that any Safety Advisor provided by STAGESAFE under any Agreement or Contract shall have the unequivocal authority to immediately stop or cancel any performance, operation or work activity if safety is compromised to an extent that any person is at physical risk or in danger.

9. STAGESAFE shall keep confidential and shall not use or disclose and shall use their best endeavours to prevent the use or disclosure by or to any person any of The Client’s or The Client’s clients confidential information which came to his/her knowledge during the engagement. Confidential information means all confidential information relating to the organisation, finances and business activities of the Client.

10. STAGESAFE shall not be liable for any breach of an Agreement or terms hereof where such a breach was caused by or substantially contributed to by any cause beyond the control of the STAGESAFE including (without limitation) Act of God, insurrections, riot, civil commotions, Government or other enforceable regulations embargoes, explosions, strikes, labour disputes, fire and exceptionally adverse weather. STAGESAFE’s sub-contractors shall be deemed to be parties to the Agreement for the purpose of obtaining the protection of this clause and The Client shall indemnify STAGESAFE in respect of any claim by a third party in respect of which liability is excluded by this clause, provided always that STAGESAFE shall use its best endeavours to prevent such a breach or mitigate the effects thereof.

11. If The Client shall make any assignment for the benefit of its creditors, commit and/or fail to inform STAGESAFE of any act of bankruptcy or if being a limited company, shall suffer any receiver of its assets to be appointed or upon commencement of any winding up or upon failure to pay any sum due to STAGESAFE whether due under this contract or otherwise upon other breach of contract by The Client, STAGESAFE shall be entitled to cease work immediately and bring to an end any service or other things supplied by STAGESAFE hereunder. Upon ceasing work and bringing to an end any service or other things supplied by STAGESAFE hereunder, any Agreement or Contract shall be deemed to have been terminated but without affecting any pre-existing rights of the parties including STAGESAFE’s right to receive payment of the full price of the Agreement or Contract without deduction.

12. Any Agreement or Contract to which these terms apply shall be construed in accordance with the laws of England and the parties agree to accept the jurisdiction of the courts of England. 

13. Clients must note that their health and safety documentation such as Policies and Risk Assessments will need to be updated on at least an annual basis or as their business or circumstances change. It is the Client's responsibility to request STAGESAFE to check for and make any updates that may be required.

Disclaimer

Clients and others must note that health, safety and other statutory regulations are revised and updated on a frequent basis and that to remain compliant with the law, your risk assessments, health and safety policy and other records must be updated on or at least, an annual basis as their business or circumstances change. This must be done after referring to the current regulations, Approved Codes of Practice and guidance.

If STAGESAFE are required to carry out updates this will only be done at the Client's request. It is the Client's responsibility to make the request to STAGESAFE.