We are specialists in health and safety management for touring productions having worked with production and tour managers as well as promoters for many years, this service is usually provided for arena-level tours and above but we can work to any scale of the tour if required.
Our service includes:
- the provision of all your health and safety documentation including a bespoke Tour Safety Management Plan and Tour Health and Safety Birmingham Policy as well as the required CDM documentation for your tour;
- risk assessments to cover areas not covered by your vendors and contractors, typically these are to cover freelance self-employed crew;
- insurance checks and assessments of contractors health and safety competence before them being appointed, (this includes checks of freelancer insurance cover);
- establishing the tour health and safety file;
- assisting you to implement the Safety Plan, Policy and risk assessments;
- attending production rehearsals;
- monitoring the effectiveness of the safety management system and plan by having a presence on the tour or just attending the odd show or two;
- advise on First Aid, accident reporting and accident investigation to ensure compliance with regulatory standards;
- help, advice and distance support during the tour and the production of additional risk assessments and documentation if required;
- attending all or just selected shows.
Where ever possible the Tour Safety Management Plan and H&S Policy are written as one document in a pragmatic style as opposed to being regulatory and prescriptive, this makes it easier to read and more acceptable in more geographical territories around the World, essential to modern-day touring practices as references to UK regulations only are limited.
Laws for health and safety measures are the same throughout Europe, but rules have to be altered to fit into the national law of member states, this harmonious situation may change if Brexit goes ahead as planned as then the UK may not be operating in a compatible manner to our nearest neighbours!
We can take a horse to water, I'm sure you know the rest of this saying but it's very true, it's down to you to implement the Safety Plan and Policy with our help, you will be wasting everyone's time if you don't implement the documents we produce for you and, like it or not, that means you are not legally compliant and the tour may not be at all safe.
To be effective, we need to be involved as a cornerstone in your tour at an early stage of your management planning, to help raise the standard of your operations safety culture we need to become embedded as part of your core team, to advise on things like planning, contractor procurement, health and safety competence and management, we must not be a "bolt-on extra" towards the end of the planning stage. For an established business we also need to become part of your team to help you map out the road forward, to ensure basic legal requirements are in place, to help and advise with things like culture, competency, training, policy, procedures and risk assessment.
In the first instance please contact Chris on 07831 437062 so we can discuss your needs.
We will then send you full instructions and a simple questionnaire to complete and return to us so we have the information we need to produce a Safety Management Plan and Health and Safety Policy for your tour and so that we can fully assist you. Please give us as much information as possible about the project or business but please do not try to tell us our job. Our role is far more than supplying all the documents to get you a smooth passage into the next venue, we provide you with a health and safety management system for you to implement so there may well be some changes needed to the way you normally operate, especially with contractor procurement.
Our fees and costs are for our knowledge and time not for documents or product.
A recent unofficial straw poll survey revealed some rather interesting but unsurprising results on the levels of health and safety compliance within the live events industry.
It revealed that the areas with the poorest level of compliance were live touring productions (such as music tours) and corporate events and the areas with the highest levels of compliance were exhibitions and music festivals.
Now it’s quite easy to explain as to why this is; corporate events are generally unlicensed and held in places like hotel function spaces, neither the venues, the event client or the production companies put health and safety compliance at the top of their agendas and the events do not attract much attention (if any) from the HSE or Local Licensing Authorities. Touring music productions are normally held in venues that are licensed annually and again many (but not all) the promoters and management of touring artists do not have much thought for safety issues, venues don't want to be hard on safety to upset the promoters who hire their facilities, so the all essential management of safety is on the back burner as the biggest concerns of promoters and artist managers the budgets and tours are usually "here today and gone tomorrow" so its hoped nobody will notice the poor safety standards.
Exhibitions are held in venues where the venue operators have a major input into safety and expect detailed safety plans, risk assessments and method statements for exhibitors and they enforce safety at these events and during the build and breakdown, festivals come under the scrutiny of the Local Authorities who grant any required licences as well as the HSE on occasions.
This information prompted me to look closer at the health and safety management services on offer to touring productions to improve what is available and hopefully reduce costs so the package on offer is more appealing and will lead to higher levels of compliance and safety.
Touring productions are unique in many ways, unlike most businesses the workplace changes daily, the staff are almost all contracted vendors and self-employed freelancers that only come together for the duration of the project before going their separate ways and the project durations can also be incredibly short, sometimes only a matter of days. Timing is critical, a show happens on the day it is booked to happen, there can be no hold-ups or delays.
A lot of things are assumed incorrectly about tour safety management, production managers often assume the risk assessments will be provided by the vendors, the Employers Liability Insurance will cover all the freelancers (you will be told it does cover freelancers by your insurance company but only if they become victims of an accident, they will not be insured if they cause an accident or damage equipment in their care, let’s say a case full of guitars is trashed, the insurance company will pay for the damaged guitars but will then want to know who was looking after them so they can get their money back from this person, if they are uninsured it’s going to be costly for them so Public Liability Insurance is essential for all self-employed crew). Many other areas are generally lacking, a simple example is safety footwear for backline techs.
The industry has changed dramatically in recent years and an old school attitude and Modus Operandi are no longer suitable or acceptable, it’s time to wake up and smell the coffee guys.